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Adverts for Tujengane FC (Siaya) Accountant (Kisumu) and INUKA FO (Homa Bay)

Adverts for Tujengane FC (Siaya) Accountant (Kisumu) and INUKA FO (Homa Bay)

INSTITUTIONAL BACKGROUND

Women Fighting AIDS in Kenya (WOFAK) is a national non-governmental organization founded and registered in Kenya in 1994 by a group of women most of whom had tested positive to HIV. WOFAK’S aim is to contribute towards national efforts aimed at prevention and to provide comprehensive care and support to women and children living with and affected by HIV and AIDS to enable them to lead more wholesome lives.  Today, WOFAK is visible in the Coast, Nyanza, Western, Rift Valley and Nairobi. We are therefore looking for a qualified candidate to fill the above-named position within our organization.

All qualified candidates are invited to apply.

JOB VACANCIES

Position: PROJECT ACCOUNTANT

Reference Number: WOFAK/AC/1/06/2019

Duty Station: KISUMU

Closing Date: 14th June 2019

Contract Period; 1 year renewable subject to performance

JOB DESCRIPTION

Job Title Project Accountant
Department Finance
Reports to Finance Officer
Direct Reports None
Location Kisumu with travels to Siaya
Job Grade 4

 

  1. Job Summary:

Responsible for the processing of financial transactions, maintaining financial records of the organization, providing adequate accounting information, ensuring compliance with financial policies, systems and procedures, maintain accounting controls, proper custody of financial records, and safeguarding the assets of the organization.

  1. Key Responsibilities
R1.  Financial Management
  • Support the implementation of and ensure adherence to financial management policies, systems and procedures.
  • Provide technical input in the programs budgeting process
  • Assist in the preparation and monitoring of budgets.
  • Prepare monthly and annual books of accounts and records in a timely manner for annual and special audits.
  • Assist in the coordination of external audit and lead the response to issues raised in the management letter.
  • Provide support in the audit of projects when necessary.
  • Maintain an accurate and up to date fixed asset register for the organization.
  • Prepare financial statements and narrative as per specific donor reporting agreements and audit requirements and timescales.
  • Support in financial management both to WOFAK SMT and affiliates/sub-grantees
  • Build the capacity of staff in financial management and reporting
R2.  Processing of Financial Transactions
  • Ensure cheques, payment of vouchers and any supporting source/transaction documents are approved and authorized.
  • Verify all payments for accuracy and ensure amounts are within budget provisions before submission for approval.
  • Verify staff returns from the field for accuracy, completeness and genuineness including receipts and any vouchers submitted by imprest holders when retiring advance/impress
  • Making payments to creditors.
  • Invoicing debtors and receiving payments on behalf of the organization.
  • Disburse petty cash.
  • Process monthly payroll including update staff records, effect deductions and disburse of funds to respective staff bank accounts and other recipients.
R3.  Banking
  • Carry out banking activities; ensure funds are deposited in, and payments made from the right/designated accounts.
  • Monitor operations of bank accounts and track bank balance to manage liquidity, cash flow and availability of funds for issued payments.
  • Negotiate with the bank for interest rates, foreign exchange rates and commissions.
  • Undertake monthly bank reconciliations and follow-up on outstanding issues.
  • Prepare monthly cash-flow statement.
R4.  Financial Records
  • Maintain up to date financial records in respect to all financial transactions.
  • Carry out daily reconciliation on financial transactions captured in the financial records and update in the accounting system.
  • Address issues and queries that arise from financial transactions without undue delay.
  • Make sure that accounting documents are correctly filed and securely kept.
R5.  Carry out any other duties and responsibilities which may be assigned by the management from time to time.
  1. Knowledge, Skills and Abilities
  2. Level of Education:
  • At least a Bachelor’s degree in accounting, finance, business or any other related field.
  1. Specialized Training/Professional Qualifications
  • CPA II
  • Competencies/Abilities/Skills Required
  • Strong analytical skills
  • Strong interpersonal skills
  • Excellent computer skills including proficiency in accounting packages such as Quick-books, Pastel etc.
  • Auditing skills
  1. Job experience
  • At least three (2) years’ relevant work experience in a similar position preferably in an NGO environment.

Position: FIELD OFFICER

Reference Number: WOFAK/FO/1/06/2019

Duty Station: HOMA BAY

Closing Date: 14th June 2019

Contract Period; 1 year renewable subject to performance

JOB DESCRIPTION

Job Title Field Officer
Department Programs
Reports to INUKA Project Coordinator based in Nairobi and administratively to Programmes Coordinator Homa Bay County
Direct Reports Lead CHVs
Location Homa Bay
Job Grade 4

 

  1. Job Summary:

The position is responsible for carrying out the implementation of project activities and initiatives targeting children living with HIV aged 0-14 years and their households in Homa Bay County.

  1. Key Duties and Responsibilities:
R1.       Facilitation of Project Management Administration
  • Maintain synergy among field staff implementing different projects/activities in the community.
  • Participate in resource mobilization efforts to identify opportunities and support concept papers and proposals development initiatives.
  • Keep abreast of new or shifting specialist knowledge and paradigms (technological, methodological or developmental) that relate to program work; and share the same with program team and the organization as a whole.
R2.       Implementation of Program and Project Activities
  • Carry out timely, effective and quality implementation of program activities in the community.
  • Develop and maintain positive relationships with target beneficiaries, government departments/officials, communities and other key stakeholders in the Region.
  • Participate in needs assessments and other surveys that support design, implementation and improvement of program work and project activities.
  • Undertake activities that lead to awareness creation, capacity building and developing community ownership of INUKAproject and activities.
  • Facilitate collection and documentation of information and experiences for sharing both within the organization and externally.
  • Monitor beneficiaries and community resource persons.
  • Carry out implementation of project activities and initiatives in assigned areas within the community/grass-root level.
  • Provide services such as counselling and following up the activities of the community resource persons to ensure that children living with HIV and their caregivers access comprehensive services.
R3.       Management of Financial and Other Resources
  • Adhere to financial policies and procedures to ensure effective management of organization resources; funding, expenditures, inventories, and receivables.
  • Carry out project activities as per budget lines and charge expenditures against the appropriate budget line and limits, and adhere to donor regulations/agreements and statutory requirements.
  • Participate in budget monitoring and controls.
R4.       Quality Assurance and Learning
  • Facilitate and provide results from program indicators that measure progress, effectiveness and success of program/project implementation activities.
  • Undertake continuous monitoring of developments in Kenya in program design and implementation that have bearing on WOFAK and its members/affiliates, and advice on any major changes and likely impact on target communities.
  • Assist in the coordination of monitoring, evaluation, and assessment activities and use results to enhance program work and promote sharing of experiences and learning both internally and externally.
  • Assist in research to support project/program design and implementation activities; build case studies, and conduct operations research to inform project/program activities and agenda.
  • Support in the documentation and synthesis of lessons, experiences and case studies from program implementation processes and disseminate within the organization and externally to affiliates/members, partners and other stakeholders to support continuous improvement of capacity building, networking and partnerships.
R5.       Reporting
  • Provide timely and quality reporting on activities of the project’s implementation as per organization’s schedules and donor regulations and agreements.
  • Assist in compiling monthly, quarterly and other periodic reports.
  • Assist in both internal and external grants reporting processes.
  • Provides support documentation to the Accountant in charge of the project in a timely manner.
R6.       Relationship Management, Networking and Partnerships
  • Establish cordial working relations with the local community, local government administration, and other development partners.
  • Maintain productive relationships with stakeholders, peers and like-minded organization that work in a similar field as WOFAK.
  • Participate in forums that will create visibility and a positive public image of INUKA and WOFAK as an organization.
  • Participate in public fora and functions/workshops and seminars on invitation, and actively participate to promote thematic areas of work and program/project activities.
  • Promote effective partnership and networking with stakeholders; local community, local administration and County government, government ministries, departments and agencies, media, private sector, peers and like-minded organizations, civil society organizations and the general public.
  • Maintain profitable networks with other organizations which contribute to the building of a positive image for WOFAK.
R7.       Carry out any other duties and responsibilities which may be assigned by the management from time to time.
  1. Knowledge, Skills and Abilities:
  2. Level of Education
  • Diploma in Community Development/Social work
  1. Specialized Training/Professional Qualifications
  • Diploma in Project Planning and Management
  • Diploma in Counseling and Psychology
  • Diploma in Public Relations and Communications
  • Must be a Counselor [OVC and Couple counselling]
  • Trained on management skills of CBOs
  • Must be computer literate
  1. Competencies/Abilities/Skills Required
  • Strong writing and presentation skills.
  • Good facilitation and training skills.
  • Stress management skill
  • Good interpersonal skills and team orientation.
  • Ability to work with minimal supervision.
  • Strong analytical skills and attention to details.
  • Strong networking, relationship building and negotiation skills.
  • Good communication, report writing and presentation skills
  • Understanding of community development issues
  1. Relevant Job Experience
  • At least two (2) years’ relevant work experience in direct implementation of project activities targeting Children living with HIV especially in an NGO set up.

Position: PROGRAM COORDINATOR

Reference Number: WOFAK/FC/1/06/2019

Duty Station: SIAYA

Closing Date: 14th June 2019

Contract Period; 1 year renewable subject to performance

JOB DESCRIPTION

Job Title Program  Coordinator
Department Programs
Reports to Programs Officer
Direct Reports CHEs
Location Siaya
Job Grade 4

 

  1. Job Summary:

The position is responsible for carrying out implementation and coordination of project activities and initiatives in assigned area within the community/grass-root level.

  1. Key Duties and Responsibilities:
R8.       Facilitation of Project Management Administration
  • Maintain synergy among field staff implementing different projects/activities in the community.
  • Participate in resource mobilization efforts to identify opportunities and support concept papers and proposals development initiatives.
  • Keep abreast of new or shifting specialist knowledge and paradigms (technological, methodological or developmental) that relate to program work; and share the same with program team and the organization as a whole.
R9.       Implementation of Program and Project Activities
  • Carry out timely, effective and quality implementation of program activities in the community.
  • Develop and maintain positive relationships with target beneficiaries, government departments/officials, communities and other key stakeholders in the Region.
  • Participate in needs assessments and other surveys that support design, implementation and improvement of program work and project activities.
  • Undertake activities that lead to awareness creation, capacity building and developing community ownership of WOFAK projects and activities.
  • Facilitate collection and documentation of information and experiences for sharing both within the organization and externally.
  • Monitor beneficiaries and community resource persons.
  • Carry out implementation of project activities and initiatives in assigned areas within the community/grass-root level.
R10.   Management of Financial and Other Resources
  • Adhere to financial policies and procedures to ensure effective management of organization resources; funding, expenditures, inventories, and receivables.
  • Carry out project activities as per budget lines and charge expenditures against the appropriate budget line and limits, and adhere to donor regulations/agreements and statutory requirements.
  • Participate in budget monitoring and controls.
R11.   Quality Assurance and Learning
  • Facilitate and provide results from program indicators that measure progress, effectiveness and success of program/project implementation activities.
  • Undertake continuous monitoring of developments in Kenya in program design and implementation that have bearing on WOFAK and its members/affiliates, and advice on any major changes and likely impact on target communities.
  • Assist in the coordination of monitoring, evaluation, and assessment activities and use results to enhance program work and promote sharing of experiences and learning both internally and externally.
  • Assist in research to support project/program design and implementation activities; build case studies, and conducting operations research to inform project/program activities and agendas.
  • Support in the documentation and synthesis of lessons, experiences and case studies from program implementation processes and disseminate within the organization and externally to affiliates/members, partners and other stakeholders to support continuous improvement of capacity building, networking and partnerships.
R12.   Reporting
  • Provide timely and quality reporting on activities of the project’s implementation as per organization’s schedules and donor regulations and agreements.
  • Assist in compiling monthly, quarterly and other periodic reports.
  • Assist in both internal and external grants reporting processes.
  • Provides support documentation to the Accountant in charge of the project in a timely manner.
R13.   Relationship Management, Networking and Partnerships
  • Establish cordial working relations with the local community, local government administration, and other development partners.
  • Maintain productive relationships with stakeholders, peers and like-minded organization that work in a similar field as WOFAK.
  • Participate in forums that will create visibility and a positive public image of WOFAK.
  • Participate in public forums and functions/workshops and seminars on invitation, and actively participate to promote thematic areas of work and program/project activities.
  • Promote effective partnership and networking with stakeholders; local community, local administration and County government, government ministries, departments and agencies, media, private sector, peers and like-minded organizations, civil society organizations and the general public.
  • Maintain profitable networks with other organizations which contribute to the building of a positive image for WOFAK.
R14.   Carry out any other duties and responsibilities which may be assigned by the management time to time.
  1. Knowledge, Skills and Abilities:
  2. Level of Education
  • Degree in any Social Science. Background in economics is an added advantage
  1. Specialized Training/Professional Qualifications
  • Diploma in Project Planning and Management
  • Diploma in Counseling and Psychology
  • Diploma in Public Relations and Communications
  • Must be computer literate
  1. Competencies/Abilities/Skills Required
  • Strong writing and presentation skills.
  • Good facilitation and training skills.
  • Stress management skill
  • Good interpersonal skills and team orientation.
  • Ability to work with minimal supervision.
  • Strong analytical skills and attention to details.
  • Strong networking, relationship building and negotiation skills.
  • Good communication, report writing and presentation skills
  • Understanding of community development issues
  1. Relevant Job Experience
  • At least two (2) years’ relevant work experience in direct implementation of project activities especially an NGO set up.

Interested candidates should quote the position and reference number above in the subject matter and send their CV and application letter which should include current and expected remuneration and contact details of three work-related referees, by e-mail to vacancies@wofak.org or to Human Resource Department, Women Fighting AIDS in Kenya,

P O Box 35168, 00200. Nairobi do not attach certificates and testimonials at this stage.

Kindly Note;

  • The closing date for submitting applications is Friday, 14th June 2019
  • We regret that only short-listed candidates will be contacted.
  • WOFAK is an equal opportunity employer.
  • We highly encourage women who meet the above qualifications to apply
  • All applications received after the deadline won’t be considered
  • At no point does WOFAK ask for money in its recruitment process.

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